Job Title:         Assistant Principal Secretary                                   Wage/Hour Status: Nonexempt

Reports to:      Principal/AP                                                           Dept./School:           Assigned Campus

Primary Purpose:

Under moderate supervision provide routine clerical support for the efficient operation of the school AP’s office and professional staff. Maintain current and accurate confidential student records.

Qualifications:

Education/Certification:

High school diploma or GED

 

Special Knowledge/Skills:

Knowledge of general office procedures

Proficient keyboarding and file maintenance skills

Ability to use software to develop spreadsheets and databases, and do word processing

Ability to follow verbal and written instructions

Ability to perform a variety of tasks often changing assignment on short notice with some direction

Effective organizational, communication, and interpersonal skills

 

Experience:

1 year clerical experience

Major Responsibilities and Duties:

Records, Reports, and Correspondence

1. Provide general clerical support including word processing, data entry, filing, and file maintenance.
2. Assist with the registration of new students, including requesting and sending student records, entering student data, and ensure completeness of records.
3. Process changes and adjustments to student information and attendance.
4. Maintain complete and accurate student records to include but not limited to test scores, final grades on permanent records, and attendance.
5. Compile, maintain, and file all reports, records, and other documents as required.
6. Perform routine bookkeeping tasks, including simple arithmetic operations, for the department.
7. Assist with the preparation of purchase orders and payment authorizations.
8. Monitor and process reports; compile information and submit to central office.
9. Greet and direct campus visitors. Maintain visitor log and issue visitor passes.
10. Assist parents in checking students in and out of school.

Reception and Phones

11. Receive incoming calls, take reliable messages, and route to appropriate staff.
12. Assist AP(s) with scheduling of meetings and appointments.

Other

13. Receive, sort, and distribute mail and other documents to department staff.
14. Maintain information library and help students, parents, and teachers find information as needed.
15. Maintains confidentiality.

Supervisory Responsibilities:

None.

Mental Demands/Physical Demands/Environmental Factors:

Tools/Equipment Used: Standard office equipment including personal computer and peripherals

Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching

Lifting: Occasional light lifting and carrying (less than 15 pounds)

Environment: May work prolonged or irregular hours

Mental Demands: Work with frequent interruptions; maintain emotional control under stress

 

 

 

This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.