Job Title:        Campus Receptionist                                              Wage/Hour Status: Nonexempt

Reports to:      Principal                                                                

Dept./School:  Assigned Campus

Primary Purpose:

Ensure efficient operation of school administrative office and provide clerical services for school’s administrative staff.

Qualifications:

Education/Certification:

High school diploma or GED

Special Knowledge/Skills:

Proficient word processing and file maintenance skills

Effective organizational, communication, and interpersonal skills

Ability to use personal computer and software to develop spreadsheets, databases, and do word processing

Experience:

One to three years clerical experience, preferably in public education environment

Major Responsibilities and Duties:

Records, Reports, and Correspondence

• Prepare written correspondence, forms, schedules, or reports using personal computer.
• Maintain a daily teacher attendance log and records for substitute teachers.
• Monitor and process personnel time records including leave requests and reports. Compile information and submit to central office according to established deadlines.
• Obtain substitutes for all staff absences.
• Maintain school calendar of events.
• Assist students, teachers, and parents as needed.
• Receive incoming calls, take reliable messages, and route to appropriate staff.
• Maintain physical and computerized files including mailing lists, student records, visitor logs, and office communication.
• Receive, store, and issue supplies and equipment.
• Assist with coordination of faculty meetings and campus activities.
• Sort, distribute, or deliver mail and other documents.
• Maintain confidentiality.

Reception and Phones

• Assist students, teachers, and parents as needed.
• Receive incoming calls, take reliable messages, and route to appropriate staff.

Files

• Maintain physical and computerized files including mailing lists, student records, visitor logs, and office communication.

Other

• Sort, distribute, or deliver mail and other documents.
• Maintain confidentiality.

Equipment Used:

Personal computer and peripherals, copier, fax machine, and calculator.

Working Conditions:

Mental Demands/Physical Demands/Environmental Factors:

Maintain emotional control under stress; work with frequent interruptions. Repetitive hand motions; prolonged use of computer.